Describe packaging in a supplier RFQ

Packaging is part of the deliverable when it affects protection, presentation, labelling or storage. “Standard packaging” leaves too much to interpretation. The RFQ should separate product packaging from outer shipping cartons and say which parts must be included in the quoted price.

Define the requirement

Specify the pack count, individual protection, outer carton expectation and any artwork or label files. If retail presentation matters, provide dimensions and visual references, then describe the acceptance point in words. If packaging is only for safe transit, say that instead of implying a retail box.

Questions to send with the RFQ

Ask whether packaging, tooling or print setup is included in the price. Request carton dimensions and estimated packed weight when logistics planning depends on them. If you will supply artwork, ask for proof approval steps and what happens if a file must be revised.

Review the answer

Compare quotations only after checking the packaging scope. One price may include individual boxes and another may cover bulk packing. Ask for a separate packaging line if the difference obscures the product price. Do not assume a sample's packaging represents production packing.

An example to adapt

For a hypothetical ceramic mug, an individual gift box and a bulk divider carton solve different problems. A buyer who needs both should name both. A supplier offering only bulk cartons has not priced the same customer-facing product.

Decision before sending

Ask the receiving and sales teams what packaging is actually needed. A packaging specification copied from a previous product may add cost without protecting this one, while an omitted carton label may make receipt difficult. Include the pack configuration in the sample review. If a supplier changes product dimensions, check whether its proposed packaging still works and whether the transport quote must be revised. Packaging is a visible deliverable, not an afterthought attached to freight.

Source context

The U.S. Commercial Service export-document guide lists package type, count, weight, marks and dimensions as packing-list details. Request those same packaging assumptions in the quote so the buyer can check handling and transport needs before order placement.