Handle a changed destination after receiving quotes

A destination change can alter freight, timing, documents and tax or customs treatment. Even if the product specification is unchanged, the old delivered price may no longer be valid. Keep the revised location explicit rather than appending it in a casual message.

Define the requirement

Issue an RFQ amendment with the new city, country and receiving conditions. State whether the required delivery date has changed. If the old destination is still an option, ask for both routes to be priced separately instead of overwriting one with the other.

Questions to send with the RFQ

Ask suppliers to restate the delivery basis, freight amount and revised schedule. If production has started, ask what can still be changed and what costs are already committed. Do not assume the supplier's acceptance of a new address is acceptance of the old price.

Review the answer

Compare revised offers only after every supplier has responded to the same destination. Keep the earlier quote as a record. A change in jurisdiction or route may need specialist customs and compliance review beyond the RFQ itself.

An example to adapt

For a hypothetical order first planned for one regional warehouse and later moved to another country, “same goods” does not mean “same delivery.” A fresh quotation should show the new endpoint and any new responsibilities.

Decision before sending

A changed destination should trigger a new internal check as well as a new supplier price. The receiving party, import arrangements and local requirements may all be different. Note which questions the supplier can answer and which require a freight forwarder or specialist. Preserve the old RFQ and quote so you can trace what changed. Only approve the revised commercial offer when the team understands the new endpoint and its dependencies.

Source context

The ICC Incoterms Q&A links a named destination to carriage obligations and costs. If the destination changes after quotes arrive, issue a revised request that states the new point and asks each supplier to reprice the affected transport line.