An apparel RFQ checklist for first production

Clothing requests combine fit, fabric, colour, trim, labels and size distribution. A photograph communicates style but rarely fixes the production specification. A first RFQ should separate the sample garment from the size run and tell the supplier what evidence will support approval.

Define the requirement

Provide a tech pack or measured reference, fabric composition or required properties, colour references, size chart, trim details, care-label wording and packaging. State quantities by size and colour rather than only a total. Mark any artwork or market-specific labelling for separate review.

Questions to send with the RFQ

Ask for fabric swatches, a fit sample and a pre-production sample where relevant. Request clarification on shrinkage expectations, grading method and whether a material substitution is proposed. Have any legal labelling requirement checked for the target market before approving artwork.

Review the answer

Compare the complete size and colour matrix. A low price that applies only to one colour or excludes labels is not the same offer. Record sample comments by revision, because a change to fit or fabric can alter both price and timing.

An example to adapt

For a hypothetical work shirt, “medium, navy” is not enough for a repeatable order. State chest and length measures, fabric feel or property, button style, logo placement and the planned size mix. The supplier can then price the actual assortment.

Decision before sending

Before approving an apparel quote, check the size matrix against the actual distribution need. A total quantity can conceal a difficult assortment with many colours and small runs. Ask suppliers to state minimums by colour and size where they apply. Fit samples should be reviewed by the intended wearer or use context, with comments tied to the pattern revision. The first production brief is stronger when it records both the approved fit and the allowed production variation.

Source context

For clothing intended for the U.S. market, the FTC apparel guidance identifies fiber content, country of origin, responsible business identity and care instructions as label issues. Put the applicable label text and approval owner in the RFQ rather than assuming a sample tag settles them.